Privacy Policy

The name and contact details of the data controller:

London Borough of Camden,
Judd Street
London
WC1H 9JE
020 7974 4444

The name and contact details of the Data Protection Officer:

Andrew Maughan, Borough Solicitor
[email protected]

The purpose of the processing

Race to Health is a website which allows schools and other groups to participate in a time-limited physical exercise challenge (recording the exercise each participant undertakes). Schools sign up to take part in the race by providing their teaching staff’s e-mail address and which class they teach. The teachers then enter the name, school, class, gender of pupils in their class. If a teacher is unable to do this for any reason then a member of staff from Camden Learning can do this with their permission as a systems administrator. This data is not shared with any third parties.

The purpose of Race to Health, which was originally developed by the London Borough of Camden, is to raise the profile of and increase the amount of physical activity done by children in Camden and Islington by enabling them to take part in a school vs. school physical activity challenge against other schools in the borough. Evaluation reports are provided to schools on their total number of active minutes and the average number of daily physical active minutes done by their pupils, broken down by; whole school, gender, class/year group. Not by individual pupils. This allows schools to raise the profile of the importance of physical activity as well as guiding where best to resource their provision for the year.

The legal basis for processing

The collection of basic personal data is necessary for the running of Race to Health. We carry out processing on the basis of a contract with schools and/or local authorities.

Personal data is submitted by the school or library staff. Schools use data drawn from class registers while libraries enrol people who wish to participate (usually face to face) and who have completed the form (with parental consent for under 13s participating). As the Data Controller, organisations contracting to use Race to Health are responsible for ensuring that the data subject’s rights are met and that processing is valid. The data collected is uploaded to a website maintained by Epilog Creative, under our contract with them.

The Categories of Personal Data

The types of Personal Data that is held are;

  • Name
  • School
  • Year Group
  • Gender
  • Staff name
  • Staff e-mail address

Will we transfer their data out of the EU/EEA?

We do not transfer Personal Data outside of the EU/EEA.

The criteria used to decide the retention period

The data will be kept until the end of the following academic year or until a pupil leaves year 6, whichever is the sooner. Individual’s data is kept for this time period to make it easier for schools to participate in Race to Health in subsequent years. Data for future races is checked within a year and deleted if not accurate (i.e. if a pupil has left school).

If a school has not taken part in a race for the previous academic year all of their staff and pupils information will be securely deleted from the website every August.

Your Data Subject Rights

If a participant, parent or carer wishes for their child to longer participate in Race to Health and to have their data corrected or removed they can:

You have the right to request a copy of the information we hold about you or your child and to restrict processing of your data. You also have the right to restrict processing of your data, and the right to ask for data portability. Further detail about exercising your rights is in our Privacy Policy. Please contact customersupport@camdenlearning.org.uk to do so.

We do not make use of automated processing. There are some exemptions to these rights. Please see the ICO website for more information.

The right to lodge a complaint with a supervisory authority:

You can complain to the Information Commissioner's Office if you are unhappy with how Camden Learning has handled your personal data. It would be helpful if you contacted us first at customersupport@camdenlearning.org.uk to see if we can resolve the problem.

You can contact the ICO at casework@ico.org.uk, telephone 0303 123 1113, or post to Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Information about whether giving Personal Data is part of a statutory or contractual requirement or obligation.

The collection of Personal Data is necessary for a contractual requirement or obligation.